Security Intake — RideBrand

Loyalty. Innovation. Profits.

confidential Assessment

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Section 1: Dealership Environment Overview (6 Questions)

1. What types of customer information do you collect?

Check all that apply

personal data

financial records

payment information

2. Where and how is this information stored (on-premises servers, cloud platforms, third-party vendors)?

Check all that apply

on-premises servers

cloud platforms

third-party vendors

3. What systems, devices, and platforms are used to collect, process, and transmit customer data?

4. Who has access to sensitive information, and how is access determined and managed?

5. What tools and software are used for IT management, monitoring, and auditing (e.g., SIEM, vulnerability scanners, audit management platforms)?

6. What resources (personnel, budget, expertise) are available for IT security and audit functions?

Section 2: Regulatory and Compliance Requirements (4 Questions)

1. Are you aware of and compliant with relevant regulations such as the FTC Safeguards Rule, Gramm-Leach-Bliley Act, PCI DSS, CCPA, or GDPR?

2. Do you have a designated individual responsible for overseeing information security and compliance?

3. What security certifications or frameworks (e.g., NIST, ISO 27001) do you adhere to or aim to follow?

4. What are the main IT risks facing your organization, and how have they been identified and prioritized?

Section 3: Security Policies and Controls (8 Questions)

1. What are your current access control policies, including user provisioning, deprovisioning, and least privilege enforcement?

2. How do you ensure the security of endpoints and network devices (e.g., firewalls, antivirus, patch management)?

3. What data encryption methods are used for data at rest and in transit?

4. How do you manage and secure remote access, including for third-party vendors or contractors?

5. What is your policy for data retention and secure deletion?

6. How are IT operations monitored for security events, anomalies, and policy violations?

7. What is the process for managing and responding to IT incidents and vulnerabilities?

8. How do you ensure business continuity and disaster recovery for critical systems?

Section 4: Risk Management and Incident Response (5 Questions)

1. Have you conducted a recent risk assessment to identify foreseeable risks and threats to customer information?

2. What are the main vulnerabilities or gaps identified in your last risk assessment or audit?

3. What risk mitigation strategies and safeguards have you implemented based on your risk assessment findings?

3. What mitigation strategies were implemented?

4. Do you have a documented incident response plan, and how often is it tested or updated?

5. How do you handle and document security incidents or breaches?

Section 5: Training, Monitoring, and Vendor Management (6 Questions)

1. What employee training programs are in place for cybersecurity awareness and compliance?

2. How do you monitor your IT environment for threats, and what real-time monitoring tools are deployed?

3. How do you evaluate and manage the security practices of third-party vendors and service providers?

4. Are regular audits or penetration tests performed to assess the effectiveness of your controls?

5. How are audit findings and recommendations communicated to management and non-technical stakeholders?

6. What is the process for following up on audit recommendations and tracking remediation efforts?

Section 6: Data Backup and Recovery (2 Questions)

1. What is your data backup policy, and how often are backups performed and tested for recovery?

2. Where are backups stored, and how is their security ensured?

Loyalty. Innovation. Profits.

confidential Assessment

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